The Grants and Reporting Officer will provide coordination and technical expertise to support the development, implementation and management of Krousar Thmey’s programs and grants, thus allowing the organization to create sustainable change.
Specifically, the Grants and Reporting Officer will contribute to overall grants and financial management, providing key support to the Program and Finance Managers in budgetary monitoring, financial reporting and oversight of project implementation. They will play a critical role in ensuring effective and accurate grant management.
In addition, the Grants and Reporting Officer will be responsible for coordinating, writing and submitting all donor reports and new proposals. They will act as a liaison between Krousar Thmey and its donors, ensuring that donor requirements are met at every stage of the project cycle and communicating these requirements to the program teams.
They will work in close collaboration with the Program and Finance Managers, as well as the Monitoring & Evaluation and Communication Officers. They will be reporting to the Executive Director.
Grants and budget management
Ensuring the efficient allocation of funding to different projects and programs.
Contributing to the regular review and analysis of project activities expenses with Program, M&E and Finance departments, ensuring that expenses are spent in accordance with spending plans and with donor’s rules and regulations.
Providing regular and timely updates on situation of funding and grants to relevant team members.
Answering projects/programs managers’ budget queries.
Working alongside Finance Manager to ensure accuracy of the financial reports.
Coordinating amendments and cost extensions requests to donors, when needed.
Working closely with Finance, Program, Communication and M&E departments to keep donor, grant and activity databases up to date.
Proposal development, donor reporting and compliance
Responsible for the coordination, tracking and development of all donor reports – ensuring they are of a high quality and submitted on schedule.
Writing funding proposals and grant applications, in collaboration with Krousar Thmey’s international entities and relevant team members.
Liaising with Program Managers as well as with M&E and Finance departments to ensure that proposals and reports are coherent and relevant.
Developing and keeping up to date report templates and toolkits.
Conducting field visits to monitor activities and collect the information needed for proposals and reports.
Writing and submitting program updates to donors as required.
Providing answers upon request to donor questions and inquiries.
Ensuring external accountability to donors through accurate and high quality reporting.
Developing a thorough understanding of donor policies, regulations and procedures and inform team accordingly.
Maintaining positive relationships with existing donors, and building new partnerships with local and international donors where possible, in collaboration with Krousar Thmey’s international entities and relevant team members.
Coordinating visits from partners and donors, in collaboration with the Communication Officer.
Perform other related tasks, as assigned by the Executive Director.